What Technical administration permissions are and what they allow

Technical administration permissions isn't a role: it's an extra mark you can give to anyone on the team. It designates who takes care of the account's technical setup. More than one person can have it.

In short labels and chips of the interface (the Team checkbox, the Board) it appears abbreviated as Technical lead.

What they can do

• Open Notion databases (in Settings): choose which Notion database each WorkOS section uses and which property does what. It only appears for people with Technical administration permissions: being the Owner isn't enough on its own.
• Manage Team: add people and edit their name, email, Notion user, profile, Role and Direct reports.
• Open and edit any project, whoever it belongs to, and use the From others and Board scopes of Projects and services, just like the Owner. They can create projects and assign them to anyone on the team.
• Each module's settings and simulation mode, reconnecting Notion, Newsletter and WordPress in Integrations, and seeing the Copy Notion link button.
• Connect GNS (if the plugin is active): save the API key and API secret in the GNS card of Integrations, test the connection and run the customer sync.
• Adding structural content: Wiki articles, tabs and topic groups, Digital Garden topics, document types, commercial information capture and the Catalogs (Services, Task types and Profiles). These are also the Owner's, except the technical settings and copying the Notion link, which are only for people with Technical administration permissions.

What they can't do

• Give the Owner role, or change the email of an Owner or of another person with Technical administration permissions (an Owner can do the latter; an Owner's email can only be changed from the administration panel).
• Turn the Technical administration permissions mark on or off, either for other people or for themselves.

Other technical notices

People with Technical administration permissions are also who certain notices are sent to, such as notices about connections that expire. If nobody has the mark, those notices go to the Owner.

How to mark someone

Only the Owner can do this.

1. Go to Settings → Team and click the person's row.
2. Tick the Technical administration permissions checkbox.
3. Click Save.

The person needs a WorkOS user linked for the checkbox to appear. If they don't see the change right away, they need to sign out and sign back in.

Tip: if you're the Owner and need Notion databases, tick the Technical administration permissions checkbox on your own Team row.