How to record a voice note with Kairos (Process Mode)

Process Mode is the fastest way to capture something: you say what you want and Kairos does one specific thing with it. It starts when you open Kairos from a specific screen with By voice (the general Kairos button always opens Agent Mode, a chat).

How to start

Start from the section where you want to create something: for example New task → By voice in Tasks, Add → By voice in Posts, or New note → By voice in the Digital Garden. Kairos already knows what you want to create. If you don't see that option, ask your administrator to set up voice capture.
Tap the microphone (Tap to speak), speak, and tap again (Tap to finish).

Kairos transcribes and processes in the background, so you can keep recording something else while it finishes.

What it can create

The category is set by the screen you open Kairos from. These are the categories:

Task — creates one or several tasks.
Note — creates a note in the Digital Garden.
Publication — when you finish recording it asks for the network, the date and an optional attachment; then the AI drafts the post and leaves it in In review.
Email — opens the Review the email screen, with To, Subject and Message, so you can go over it and click Send. It only appears if you have Inbox.
Calendar — opens the Review the event screen; click Create event to add it. It only appears if you've set a voice word for one of your calendars in Settings → Integrations, and you have to say that word when you speak.

If you want to ask for something open-ended (searching, editing, chaining several steps), click the Kairos button: it opens Agent Mode.

If you prefer to type

Click Switch to text interaction and type what you want to capture instead of speaking. Kairos treats it the same as if you had said it.

Adding context

Before recording you can attach an image or a PDF, and cite pages from your account (notes, documents, wiki…) so Kairos takes them into account. See the article "How to give Kairos context: citing pages and Skills".

Tip: speak in full sentences and mention names, dates and projects. The more specific you are, the less you'll have to fix afterwards.