What the Digital Garden is and how it is organized by Topics

The Digital Garden is your personal knowledge base: notes you keep so you don't repeat yourself, to think things through in writing, or to have your day-to-day ideas and learnings on hand.

How it is organized

Every note has one or more Topics (and, if it touches several, a Main topic). There are no folders — the list itself groups your notes by Topic, with the most recent and your favorites first.

Creating a note

• By voice — you dictate it and AI writes it up with formatting.
• By typing — you enter the title and then the content with the editor.
• By importing a file — you upload a PDF, Word, Excel, PowerPoint or Markdown file (or point to a Google Drive folder) and AI turns each file into a note, with title, icon and topics already assigned. It's processed in the background, so you can keep working meanwhile.

Who can see a note

If your account uses Team privacy, a new note is visible only to whoever creates it. To let other people see it you have two options, which can be combined:

• Mark it as Shared — everyone in your account can see it.
• Explicitly choose which people can see it, in the Team field (Add member button).

If your account doesn't use Team privacy, all notes are visible to the whole team.

Latest notes

Below the Type filter, on the left, a Latest notes block lists the 5 notes most recently edited (the ones you can see, with their icon and date). One click opens the note. On mobile, the block is inside the filter dropdown.

On each card in the list, at the top next to the favorite star and the shared icon, an indicator shows the note's type: an icon, its name and one dash per available type, filled up to the note's own (with three types, one, two or three dashes). The order and color follow the types in your Notes database.

Favorite notes

Marking a note as Favorite doesn't change who can see it. It's a mark on the note itself, not a personal one: anyone who can see the note will see it as a favorite, and favorites come first in the list.

The editor

The same rich-text editor used by Documents and Wiki: headings, bold/italic, lists (including nested ones), quotes, tables, columns, images (with an enlarged view on click), and mentions by typing @ to link to another note, document, wiki article, task, project or contact.

Files and Google Drive

Every note has its own Files tab for attaching documents. If your account connects Google Drive, each note also has its own folder there (organized by Topic), where its attachments are saved automatically.

Export a note to Word or Markdown

On the note, click Export (on mobile, the icon with the down arrow) and choose Export to Word (editable .docx, no template) or Export to Markdown (.md). Unlike documents, notes are not exported to PDF. The content's formatting is kept (headings, lists, tables, links, images in Word…); colors don't exist in Markdown and are lost. You can export any note you can see, even if you can't edit it.

Move a note to the Wiki or to a document

Only the note's owner sees the Move button (folder-with-arrow icon) in the header. When you click it, choose where it goes:

• To Wiki: only if you are also the account Owner or someone with Technical administration permissions. Pick the Type and Topic and WorkOS creates an article with the exact content of the note (embedded images and files included), keeping its owner, members, favorite status and shared status. The original note is not deleted automatically: when finished, WorkOS asks whether you want to delete it.
• To document: available to the note's owner. Optionally pick the document's Type and Status (the date will be today). WorkOS creates the document with the exact content of the note, the same owner, the note's members as participants, its project (if you have edit permission on it) and the attachments, also in Google Drive. The original note is archived when finished.

If something could not be copied, WorkOS tells you. Moving to Documents does not copy topics, favorite status, Notion comments or subpages, and a note that was shared with the whole team will only be seen by the document's owner and participants. If the note has no owner, only the account Owner and people with Technical administration permissions can move it.

«See all» and going back to the topic

In the grouped list, every topic always has its See all button, even with few notes. And inside a note, next to the back arrow, you see Digital garden › topic (the note's main topic or, if it has none, its first topic): click the topic name to go to its list.