Book rooms in the Agenda

If your account has room booking turned on, the Agenda gets a Rooms tab: a weekly calendar where the whole team books rooms without stepping on each other.

Book a room

1. Open Agenda › Rooms. You see the week with a column per day and each room's bookings in a different colour (the legend tells you which colour is each room). The arrows change the week and Today goes back to the current one.
2. Click Book a room, choose the room, the day, the from and to times and, if you want, a purpose (for example "Interview").
3. Click Book. If that slot is already taken, it tells you who has it and from what time to what time, and nothing is saved.

Rules: each booking lasts between 15 minutes and 12 hours, covers a single day, cannot be in the past and can be made up to a year ahead. Two bookings of the same room cannot overlap (one can start right when another ends). You can have at most 30 upcoming bookings at once.

Cancel a booking

Each of your bookings shows Cancel booking. The Owner and anyone with Technical administration permissions can cancel any booking. There is no "edit": cancel and book again.

What the rest of the team sees

Everyone in the account sees who booked, when and the purpose they wrote, so do not put anything in the purpose that you do not want the team to see. Times are shown in your time zone.

Set up the rooms

The Owner and anyone with Technical administration permissions see the Set up rooms button: they can rename the rooms, deactivate the ones no longer used (they are not deleted: their past bookings are kept) and add others, up to 12.

What it does not do

Booking lives only in WorkOS: it is not synced with Google Calendar or any other calendar, and it does not send an email or notification about bookings or cancellations.